Recruitment Privacy Statement and Notice of Collection of Personal Data

Privacy statement of GAK

GAK Enterprises is the trading name of the companies GAK Technology Services India Limited, GAK Enterprises Limited (UK), GAK Enterprises GMBH (Germany), GAK Enterprises NL, B.V (The Netherlands)

This Privacy Statement is intended to inform you about how we process the personal data you provide us during the course of employment.

Your personal data will be processed by GAK very carefully, with appropriate security measures in place that comply with the laws and regulations as listed in the General Data Protection Regulation (GDPR).

Why do we @ GAK collect your personal data?

We collect personal data for a specific Employment purpose only and the processing shall be justified on a legal basis provided for in the GDPR.

We will process your personal data for the following purposes:

1. 1. To enter into and maintain an employee-employer relationship.
2. 2. To assess your suitability and availability for a certain role and/or job;
3. 3. In order to place you with a company for an open position that you shall be suitable for.
4. 4. To carry out Background Verification checks.
5. 5. To process a legal work contract;

When do we @ GAK collect your personal data?

We collect your data at various points.

1. When you apply for a job, Only the data which is necessary for recruitment and selection is collected at this point;
2. When you conclude an employment contract with us we collect Comprehensive Personal data as below.

What personal information we collect?

The personal data we collect is necessary for us to perform our services. Without this data, we cannot perform our work as an employment agency.

We collect the following data:

• The Job Applicant’s name, address, email address, and other contact details;
• The Job Applicant’s date of birth, gender, and marital status;
• The Job Applicant’s data related to current and previous experiences;
• The Job Applicant’s data related to identification.

We will not process any sensitive personal data about your religion, race, sexual orientation, etc.

The data we process is necessary for us to properly maintain the employment relationship that we have with you. If you do not provide all the data we request, we will not be able to properly maintain the employment relationship that we have with you and we will not be able to offer you any employment.

With whom we share your personal data with?

Your personal data is only shared with parties which have a legitimate interest in accessing your data, parties which are legally obliged to access your data, or parties to whom your data is highly relevant in order to perform the employment contract. In such cases, your data is still only shared when strictly necessary.

We share your data with our clients who shall have prospective Job opportunities. Also, there may be circumstances under which we are obliged to forward your data, such as in the event that a court order is issued or a judgment is handed down.

How long we will store your details?

Your personal data shall be with us for up to 12 months or post the conclusion of the Employment process for a specific vacancy or assignment.
If you / we wish to consider your candidature for future opportunities, we seek your consent to proceed with your representation.

Your rights

The GDPR lays down a number of rights that you as the data subject enjoy.

• The right to data portability. You can ask us to transfer your data to another organization;
• The right to be forgotten. You can ask us to remove all of your data.
• The right to access. You have the right to see what data we process about you;
• The right to rectification and supplement. You may ask us to rectify or supplement data about you we process which is not correct;
• The right to restriction of processing. If we process information about you which is not correct, necessary or no longer needed, you may ask us to stop processing it;
• The right to object to data processing. If we process data on the basis of a general or legitimate interest, you may object your data being processed. However, the interest on the basis of which we process your data could outweigh your interest.

Complaints

If you have a complaint or a question with regard to your personal data, please email us at info@gakenterprises.co.uk